How to manage shares

How to accept access to a shared folder/label:

Accepting a share from cloudHQ’s website:

  1. Go to the Share tab.
  2. Click the dropdown of the shared folder with “Waiting for your response”:
    Shared folder
  3. Click “Accept” from the shared folder:
    Accept Shared folder
  4. After accepting the share, please proceed to sync the shared folder with the cloud service of your choice.

Accepting a share from email invitation:

  1. Member will receive an email when invited to the share and accept using this instruction to accept share from email invite
    Accept Invite

How to invite members to a shared folder/label:

Add more members to a shared folder:

Note: Member has not been invited in this case.

  1. Go to the Share tab.
  2. Click the dropdown of the shared folder to see members who have access:
    Shared folder
  3. Click “Add more people” to invite other members to access the shared folder:
    Invite

Reinvite a member to a shared folder

Note: The member has already been invited in this case.

  1. Go to the Share tab.
  2. Click the dropdown of the shared folder to see members who have not accepted the share:
    Shared folder
  3. Click “Reinvite” to reinvite the member to a shared folder:
    Reinvite

Invite members via some other means (Skype, email, etc)

  1. Go to the Share tab.
  2. Click the dropdown of the shared folder to see members who have not accepted the share:
    Shared folder
  3. Click “Copy Link” to copy invite link to a shared folder:
    Copy Link
  4. Then share this link to others via Skype, email, etc

How to check if members have accepted a shared folder/label:

    Note: Only owner can see this.

  1. Go to the Share tab.
  2. Click the dropdown of the shared folder to check who has accepted or not:
    Shared folder
  3. If you see “Member” beside a member’s email, that means the share has been accepted.
    If you see “Pending” beside member’s email, that means the share has not been accepted yet:
    Members in Shared folder

How to create new share:

  1. Go to the Share tab.
  2. Click “Create New Share”:
    Shared folder

How to unshare a shared label/folder to all members:

Delete of a share will not delete Gmail label nor folder which is shared. In other words, this will not revert any previous shares made. This can only stop further sharing.

Note: Only owner can see this.

  1. Go to the Share tab.
  2. Click the dropdown of the shared folder to see yourself and other members with access to the shared folder:
    Shared folder
  3. Click “Unshare folder” to remove the shared folder:
    Unshare

How to remove user from a shared folder/label:

Removing member from the share will not delete Gmail label nor folder which is shared. In other words, this will not revert any previous shares made. This can only stop further sharing.

Remove a member who was invited to a shared folder
Note: Only owner can see this.

  1. Go to the  Share tab.
  2. Click the dropdown of the shared folder to see members who have not accepted the share:
    Shared folder
  3. Click “Remove” to remove a member’s access to a shared folder:
    Remove

Remove self from a shared folder that has been accepted:
Note: Only member can see this.

  1. Go to the Share tab.
  2. Click the dropdown of the shared folder to see yourself and members with access to the shared folder:
    Shared folder
  3. Click “Leave” to remove your access to the shared folder:
    Leave

Remove self from share that has not been accepted:
Note: Only member can see this.

  1. Go to the Share tab.
  2. Click the dropdown of the shared folder with “Waiting for your response”:
    Shared folder
  3. Click “Accept” from the shared folder:
    Accept Shared folder

 

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